Your organization is contemplating the purchase of a new human resource information system and has tasked you with formulating a proposal. Organizational details for you to consider for this assignment are as follows:
There are a total of 500 employees at the site; 450 non-exempt employees who clock in and out each day, and 50 exempt employees who do not use a time clock and are paid a standard weekly salary.
The organization has an electronic time capture and payroll system already in place that:
– is manually updated when employees are hired or terminate employment
– is a stand-alone application, not interacting with any other database system
– is maintained by two full-time payroll administrators, reporting to one payroll manager
Human resource records are primarily paper-based.
– Employee personnel files are maintained in file folders
– Personnel files are manually updated with demographic, performance, and disciplinary information
– Demographic data is available currently in an Excel database, which is manually updated
– Personnel files are maintained by four full-time human resource clerks, who are non-exempt and report to the full-time HR
The new HRIS system is expected to drive a self-service approach to records management, while also ensuring confidential and proprietary data is secure. In a 45 page paper with a minimum of three scholarly sources, compare the current human resources data-collection system with at least two new HR information systems that are being considered as it relates to costs/benefits and risk. This milestone is due in Module Six.
This assignment will assess the following course outcomes:
Evaluate HRIS systems for their ability to meet organizational requirements based on needs assessments
Contrast and compare HR information systems on the basis of organizational financial requirements
Determine best practices for balancing the need for open access to data and information contained in an HRIS with the importance of
protecting proprietary and confidential personal data
Prompt: Your paper should answer the following: What are the major factors to consider when an organization is considering upgrading or implementing a new human resource information system as it relates to project implementation costs and security of confidential data?
Specifically, the following critical elements must be addressed:
Capture projected implementation costs of the new HRIS
o hardware, software, software license fees
o facility upgrades required (electrical, mechanical, remodeling)
o headcount increase to recruit new skill sets, as compared to cost reductions, e.g., employee headcount reductions due to
automated data collection, job eliminations, cost savings due to elimination of legacy systems o Return on investment (ROI) calculated over a four-year period
Develop recommendations that:
o Balance the requirement to maintain the security of proprietary and confidential data with the need for self-service
maintenance and access by employees