SOLUTION: Stakeholder Engagement Analysis | My Assignment Tutor

Stakeholder Engagement Analysis ATM ID: NAA RFT 2017/1058 Agency: National Archives of Australia Category: 81110000 Table of Contents 1. Stakeholder register and power and interest grid 3 1.1 Stakeholder Register 3 1.2 Stakeholder Analysis by using the Power/Interest Grid 3 2. Discussion of an issue that involved the differing stakeholders 4 2.1 Discuss the ways of resolving the issue and their differing interests. 4 3. Stakeholder engagement assessment Matrix in the executions phase 4 3.1 Variance between planned and actual engagement and reason for the variance. 5 4. Suggestions to correct stakeholder engagement 5 5. Stakeholder expectations in terms of organization performances or responding conflict or difference in culture, ethnic background, other personal characteristics of project individuals, religion or skills. 5 6. Example where you identified and addressed an individual’s development needs in supporting stakeholder engagement. 5 7. Methods of distribute the work to the team 6 8. Interpersonal skills in stakeholder engagement 6 9. Common problems which lead to a variance in stakeholder engagement. 6 10. Planned methods of communication and level of engagement 6 11. Example of Variance in managing stakeholder communications 7 Stakeholder register and power and interest grid 1.1 Stakeholder Register Please find as many as stakeholders required to the case study. stakeholder IdentificationStakeholder power and interest in the project and justificationAssessment informationStakeholder ClassificationProtentional strategies for engagement – gaining support and reducing objectionsClient (NAA)Power and Interest –High Interest, High power Justification – The Client is one of the few who holds the biggest impact on the project successDelivery of the project needs to be on time Satisfaction of the website requirements needs to be up to dat. Compliance to the project contract.Supporter(Internal / External)Maintain close communication Build and maintain a good relationship Always keep them informed about the project Keep them involved in decision making 1.2 Stakeholder Analysis by using the Power/Interest Grid (Make sure to plot all the stakeholders which you have mentioned in above register (According to their power and interest levels) Discussion of an issue that involved the differing stakeholders Discuss about the conflicts arising between stakeholders 2.1 Discuss the ways of resolving the issue and their differing interests. Kick of meetings Discussions Stakeholder engagement assessment Matrix in the executions phase StakeholderUnawareResistantNeutralSupportiveLeadingClient (NAA) cdProject sponsor c d Key: c = current, d = desired Ex- There is a variance between the project sponsor 3.1 Variance between planned and actual engagement and reason for the variance. (explain through the assessment matrix) Suggestions to correct stakeholder engagement (Explain what you can implement in order to settle the variance – come up with more examples) Educate stakeholdersNotify them Stakeholder expectations in terms of organization performances or responding conflict or difference in culture, ethnic background, other personal characteristics of project individuals, religion or skills. Please specify what expectations can get the stakeholders – from organization performances Please specify what expectations can get the stakeholders – from responding conflicts Please specify what expectations can get the stakeholders – from culture Please specify what expectations can get the stakeholders – from personal characteristics (use to case study) Example where you identified and addressed an individual’s development needs in supporting stakeholder engagement. (Please provide the example from the case study – a team member is struggled to keep up with his deadlines and failed to document them – explain it) Methods of distribute the work to the team (Discuss how do you distribute the work to the team members) Interpersonal skills in stakeholder engagement (Provide an example where one of your team needed support in terms of interpersonal skills in stakeholder engagement) Common problems which lead to a variance in stakeholder engagement. Weak stakeholder engagement planPoor communication 10.Planned methods of communication and level of engagement StakeholderWhat to communicateCommunication methodAddresseeFrequencyClient NAAProject details and deliverablesmeetings to be done during the initiation phase Expectations and requirements of the projectMeetingsProject sponsor Changes to be implemented in the project Project ManagerMeetings to be done only when it is necessaryProject sponsorProject Manager Example of Variance in managing stakeholder communications (Discuss where you have discovered incorrect, misleading content, missing reports, untimely distribution during the stakeholder engagement)