ANIT Australia Pty Ltd t/a Albright Institute of Business and Language | RTO: 45041 | CRICOS: 03553J |P.1
1300 189 154 | Level 2, 341-345 Queen Street, Melbourne VIC 3000 | www.albrightinstitute.edu.au | v 1.0
TASK 3 – Project
Task summary
There are three parts to this assessment
Part A – You are required to prepare for your presentation Part B – You are required to conduct your presentation Part C – You are required to review your change management plan and make
adjustments
Resources and equipment required to complete this task
o Computer and Microsoft Office (Word).
o Access to the Internet for research, textbooks and other learning materials
o Presentation technology (e.g. PowerPoint or similar program)
o Space to conduct a meeting (presentation)
o Access to role-play participants (assessor and students) for your presentation
o Staff survey comments
When and where should the task be completed?
o This task may be done in your own time as homework or you may be given time to
do this task in class (where applicable).
o Your assessor will provide you with the due date for this assessment.
What needs to be submitted?
o Part A – You are required to submit your communication with staff communication via
email to your assessor.
o Part B – PowerPoint slides created in PART A.
o Part C – You are required to submit your evaluation report and updated change
management plan via email to their assessor.
o Role-play notes
Instructions:
o You will participate in a role-play (see template at the end of this task).
o Please use the “Template for a Report” (given by your trainer) to complete this
assessment.
o Your assessor will advise as to whether you must email them your completed
assessment, submit the file on a USB drive or hand in a hard copy.
ANIT Australia Pty Ltd t/a Albright Institute of Business and Language | RTO: 45041 | CRICOS: 03553J |P.1
1300 189 154 | Level 2, 341-345 Queen Street, Melbourne VIC 3000 | www.albrightinstitute.edu.au | v 1.0
Read the following case study / scenario and complete activities that follow.
| Case study / Scenario Assume that one of your communication and education strategies was to invite staff to an information session on the planned change. As part of this communication staff will have the opportunity to complete an online survey regarding their feelings about change in general and how they think Samson Media has communicated change previously. The information session must contain a presentation of the change process, the reason for the change, impact of the change and brief details of the planned change. You also need to ensure you promote the benefits of the change. You need to clearly demonstrate the activation of your strategies in your presentation – responding to the barriers to change in accordance with your risk assessment and embedding the change into the organisation. 1. Your assessor will provide details of the date, time and location of the presentation, and invite other students to play the part of staff. 2. Prepare staff communication (email invitation for a meeting). Prepare the communication to staff ensuring that it includes the arrangements for the information session (time and place, etc.) and enough information to entice them to come along. This communication may be in the form of an email, a memo, a poster or formal letter. 3. Prepare the presentation (20 – 25 slides). The presentation should be in PowerPoint or similar presentation software and you will have 15-20 minutes for the presentation. 4. Send your communication via email to your assessor (as a staff member). 1. Conduct the presentation in the designated timeframe |
Complete the following activities:
PART A: PREPARE FOR THE PRESENTATION
INSTRUCTIONS:
PART B: CONDUCT THE PRESENTATION
INSTRUCTIONS: Your assessor will play the part of a staff member as will the other students You must provide the opportunity for input and feedback and seek ideas or
suggestions on the change process from the group You will be required to demonstrate effective communication skills and appropriate
language to respond to issues and questions raised by employees.
ANIT Australia Pty Ltd t/a Albright Institute of Business and Language | RTO: 45041 | CRICOS: 03553J |P.1
1300 189 154 | Level 2, 341-345 Queen Street, Melbourne VIC 3000 | www.albrightinstitute.edu.au | v 1.0
Bear in mind that there will be some sensitivities, as the changes will require job losses.
One of the staff members will be upset and you will need to handle this. You will need
to do this through using your problem-solving skills to work out how to handle this
situation, and apply effective negotiation and consultation skills.
PART C: PREPARE REPORT AND UNDATE YOUR PLAN
INSTRUCTIONS:
| 1. Complete evaluation of the presentation and the staff survey comments in a brief report |
a) Outline how your presentation was received. Evaluate how you responded to the
barriers of the change and how effective your strategies to embed the change are
going to be over the lifetime of the change management plan based on feedback from
staff. Recommend at least modification to your plan.
b) Discuss the ideas and suggestions made by the staff and whether or not you will
include them into your plan.
c) Evaluate the survey comments (provided by your assessor) and make at least one
recommendation for a modification to your Change Management Plan
d) Update your project plan to incorporate your recommendations as well as the
changes to the Action plan, the Communication and Training plans to include the
activities and timeframes for this assessment (the information session and staff survey).
e) Submit your report and updated Change Management Plan to your assessor via
email (as the CEO of Samson Media). Your email must include a brief overview of the
changes to your plan and the reasons for the changes.
| What do I need to hand in for this task? | Have I completed this? |
| Part A – Email communication sent to staff (screenshot or copy) |
|
| Part B – PowerPoint slides created in PART A | |
| Part C – Evaluation Report and updated change management plan |
|
