. Requirements
Re:
Dear
Intro: (Overview of past accomplishments)
Commitment to providing access to high quality contraceptive care:
Prompt 1 – commitment to developing a work plan
Prompt 2 – commitment to implementing proposed activities within the work plan
Commitment to training:
Prompt 1 – commitment for development of training plan
Prompt 2 – other high-level statements
Commitment to sustainability:
Prompt 1 – outline of services that will be maintained after 2022
Prompt 2 – exploration of sustainability activities
Commitment to Patient Experience:
Prompt 1 – high-level commitment
2. Narrative
BCG Initiative 2021-2022 RFP
The purpose of this RFP is to determine how best we at the Foundation can work with your agency in the remaining two years of the Initiative (2021-2022) to promote and ensure contraceptive services remain sustainable.
Please type your responses to the following questions. Upon completion, please sign and date this document and submit it along with the other required elements of the RFP.
The RFP has four (4) sections:
➢ Part 1: Current Stage in the BCG Partner Continuum.
❖ The Partner Continuum provides a visual for how we assist participating agencies in achieving sustainable contraceptive services and consists of five (5) stages. The information in the Continuum stages is rooted in the CDC’s Quality Family Planning (QFP) guidelines and incorporated into your implementation work plan.
➢ Part 2: Training Needs
➢ Part 3: Sustainability
➢ Part 4: Acknowledgment of Commitment
I. Stage 3: Operationalizing
Thank you for your agency’s commitment to implementing contraceptive services and participation.Based on your progress, your agency is currently in the ‘Operationalizing’ stage of the Partner Continuum, which is a 5- stage process for transforming high-quality contraceptive services into a sustainable service at your organization. In order for your agency to progress to the ‘Learning & Adapting’ stage, your staff will need to work with your Health Systems Manager in the fourth quarter of 2020 to develop a 2021 work plan incorporating the following:
o Providing the full range of contraceptive options
o Expanding contraceptive services to all appropriate sites within your system
o Evaluating and strengthening standard operating procedures/processes in order to maximize service delivery
o Identifying and implementing innovative approaches to contraceptive service provision
o Collaborating with your Health Systems Manager to implement a Quality Improvement project for contraceptive services
o Maintaining staff competency for clinical service delivery in order to promote access to all contraceptive options
o Utilizing Shared Measures data in order to improve service delivery
o Implementing strategies to strengthen your agency’s revenue cycle in order to improve revenue flow
To provide us more information for the development of your agency’s 2021 work plan, please respond to the following questions:
The strategies for strengthening and sustaining services, listed above, are the requirements for you to move into the next stage of the Partner Continuum. Choose two (2) of the strategies your agency believes are the most important for ensuring sustainability and describe how your agency will work on these in 2021 (2-3 sentences each).
Strategy 1:
Strategy 2:
II. Training Needs
Developing a work force with competency around provision of contraceptive care services is a key aspect to sustaining services. As the Initiative moves into 2021, we are determining ways to support Partnering organizations through the development of new training modules. Additionally, we are prioritizing virtual training development to support safe and accessible trainings for all Partners.
1. Please rank in order of importance for your agency’s staff, providers, etc. the areas where you believe training should be focused in the upcoming two years: (1 indicating highest importance & 6 indicating lowest importance)
___ Staff Competency Development & Maintenance
___ Standard Operating Procedures Development & Implementation
___ Continuous Quality Improvement
___ Meaningful Use of Contraceptive Services Data
___ Revenue Cycle Management
___ Medicaid Application Process
2. Does your organization have a current training plan for all staff providing contraceptive services (intake, clinical, check-out, etc.)?
a. If yes, describe your process for maintaining staff competency for the provision of contraceptive services, including the frequency of trainings. Please list the key elements of the plan and/or attach a copy for our reference.
b. If no, what resources do you need to develop and implement a formal plan (i.e. templates, technical assistance, reference documents, etc.).
III. Sustainability
1. As the Initiative works with you to identify mechanisms to sustain services beyond 2022, please rank your leadership’s interest in participating in the following activities:
(1 indicating highest interest & 5 indicating lowest interest)
___ Advocacy for legislative appropriations
___ Development of grant-writing skills
___ Participation in the joint SCPHCA and BCG billing & coding sustainability
workgroup to optimize reimbursement for contraceptive services
___ Participation in a BCG led sustainability workgroup to optimize best
practices to sustain reproductive health care services
___ Participation in a BCG-led Patient Experience workgroup
2. What aspects of implementing BCG does your agency plan to sustain beyond 2022? Please describe the importance of these aspects and how you plan to sustain them.
3. What aspects of implementing BCG will your agency be unable to sustain beyond 2022? Please explain the reason these aspects cannot be sustained.
4. In regards to sustaining aspects of BCG after 2022, what resources would be most helpful to your agency that BCG has not or does not currently provide?
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